Executive Assistant

Supervisor: 
President and CEO

Description:

Seeking experienced, organized go-getter to manage organization’s administrative and operational functions, as well as meeting planning responsibilities. Must be experienced in handling a wide range of administrative and executive support related tasks. Must also enjoy the administrative challenges of supporting a small office of diverse people and programs.  Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

Summary of Duties

• Coordinate board, committee and coalition meetings and conference calls, take Minutes, and manage related correspondence.
• Assist with logistical planning of annual conference, including hotel location, room set-up, food and beverage needs, registration, and speaker coordination.
• Work with accountant to facilitate financial reporting and vendor payments; knowledge of financial budgeting preferred.
• Coordinate reports for annual audit and filing of state financial reports.
• Manage, monitor and order office supplies, equipment, services and manage inventory control including communications materials and supplies.
• Maintain all relevant records for the Alliance in electronic and paper files, ensuring the organization of the office environment.
• Ability to manage contracts with service providers and handle basic IT problems.
• Provide correspondence response to general member requests.
• Routinely update member database.
• Manage membership renewal process, process checks.
• Manage all organization mailings.

Minimum Qualifications:

• Minimum of three years executive administrative experience, preferably with a nonprofit or membership association.

• Experience in program and event logistics management.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
• Experience with Sales Force or similar customer relationship management software preferred.
• Proven ability to handle a high volume of work, manage several projects at once and meet deadlines.
• Must be self-motivated and able to work in small team atmosphere.
• Knowledge and/or experience with agriculture is a plus.
• Bachelors degree preferred.

To Apply:
Interested applicants should submit a cover letter, resume, two writing samples, and three references to info@animalagalliance.org.

Please check the Alliance's internship listing page for other opportunities.